Online vs In-Person Notarization of Documents in Ontario: What Can and Can't Be Notarized Online?

Notarization is an important process that ensures the validity and authenticity of legal documents. Traditionally, notarization has been done in-person, requiring individuals to physically meet with a notary public to have their documents notarized. However, advancements in technology and legislative changes have now made it possible to notarize documents online. In this table, we have listed various services that can be notarized online and those that still require in-person notarization.

Types of documents that can be notarized online

Types of documents that must be notarized in-person

Consent Letter for children travelling outside Canada Affidavit Statutory Declaration Service Ontario / the Ministry of Finance documents The Sworn Statement for the Transfer of a Used Vehicle in the Province of Ontario The Sworn Statement for a Family Gift of a Used Vehicle in the Province of Ontario) Separation Agreements; Divorce Agreements Application for a correction to a Birth Registration (Form 23) Declaration affirming parentage Application to change a child’s name Name change application Insurance proof of loss form Common law status affidavit Letter of invitation to family members overseas Passport application in lieu of guarantor Pension purpose attestations of the recipient being alive and confirming their residency Proof of residency letter Lost passport declaration Declaration of unmarried status / single status certificate Statement of Conscience or Religious Belief and other documents

A certified true copy of an original paper/printed document Last Will & Testament Power of Attorney Trust A negotiable instrument (Cheque, Promissory Notes, Loan Agreements, etc.) Payment bond; letter of credit A document of title (e.g. bill of sale, deed), except a contract of carriage (see s. 31 of the Ontario Electronic Commerce Act, 2000) A document that is prescribed or belongs to a prescribed class under the Ontario Electronic Commerce Act, 2000

It is important to note that the rules and regulations around notarization may change, and it is always best to consult with a licensed notary public or lawyer for specific guidance.